AI Responsible Use Policy

This Policy applies to all AI-powered features and capabilities offered by FastHire, including those delivered through:

• FastHire web application
• FastHire website
• APIs
• Customer integrations
• Workflow automations
• AI-powered search
• Resume parsing
• Candidate sourcing
• Candidate profile enrichment
• Candidate matching
• Candidate ranking
• Candidate summaries
• AI-generated communications
• Interview scheduling
• Future AI-enabled functionality

FastHire designs and operates AI systems based on the following principles:

Human Oversight — AI assists recruiters and hiring teams but does not replace human judgment. Customers remain responsible for reviewing AI-generated outputs and making all employment-related decisions. FastHire does not make hiring decisions on behalf of Customers.

Fairness — We aim to design AI systems that support fair and objective recruitment practices. We encourage Customers to evaluate candidates using multiple sources of information and not rely solely on AI-generated recommendations. FastHire continuously reviews AI-assisted workflows to reduce the risk of unintended bias where reasonably practicable.

Transparency — We strive to be transparent about how AI is used within our Services. Where AI contributes to recruitment workflows, we provide documentation and information describing the purpose of AI features, their intended use, and their limitations.

Privacy — Privacy is a fundamental component of our AI systems. Customer Data and Candidate Data are processed only to provide requested functionality and in accordance with our Privacy Policy, Terms of Service, and Data Processing Agreement. FastHire does not use Customer Data or Candidate Data to train publicly available AI models.

Security — AI systems are supported by administrative, technical, and organizational safeguards designed to protect Customer Data. Security measures include access controls, encryption, monitoring, logging, and vendor management practices appropriate to the Services.

Accountability — FastHire remains accountable for the AI functionality it provides. Customers remain accountable for how they use AI-generated outputs within their recruitment and employment processes.

Depending on the Services used, AI may assist with:

• Candidate sourcing
• Resume parsing
• Extraction of professional information
• Skills identification
• Candidate profile enrichment
• Candidate matching
• Candidate ranking
• Job description analysis
• AI-generated candidate summaries
• Email drafting
• Recruitment workflow automation
• Interview scheduling
• Search optimization
• Reporting and analytics
• Administrative task automation

AI functionality is intended to increase productivity and support recruitment workflows.

FastHire does not make employment decisions. AI-generated outputs are recommendations and should not be treated as final determinations regarding candidate suitability, hiring, rejection, promotion, compensation, employment eligibility, or interview selection.

Customers should independently evaluate AI-generated recommendations before taking employment-related action.

AI systems have inherent limitations. AI-generated outputs may be incomplete; contain inaccuracies; reflect outdated information; misinterpret resumes or job descriptions; or produce recommendations that require human verification.

Customers should not rely exclusively on AI-generated outputs when making employment decisions.

Customers are expected to use AI responsibly and in compliance with applicable laws. Customers should:

• Review AI-generated outputs before use.
• Verify candidate information independently.
• Ensure recruitment decisions comply with employment, labour, anti-discrimination, and privacy laws.
• Exercise independent professional judgment.
• Provide appropriate oversight of AI-assisted workflows.
• Train users on the appropriate use of AI features.

Customers should not use AI-generated outputs as the sole basis for employment decisions.

FastHire recognizes that AI systems may be affected by limitations in training data, model behavior, or user inputs. Accordingly:

• We seek to design AI-assisted workflows that support fair recruitment practices.
• We regularly review AI functionality and implement improvements where appropriate.
• We encourage Customers to monitor recruitment outcomes for fairness and consistency.
• We recommend that AI outputs be considered alongside human judgment and other relevant information.

FastHire does not represent or warrant that AI-generated outputs are free from bias or suitable for every recruitment scenario.

FastHire processes Personal Data used in AI workflows in accordance with applicable privacy laws and our contractual commitments. We implement measures designed to protect Customer Data throughout AI-assisted processing.

Customer Data and Candidate Data are not used by FastHire to train publicly available AI models. Where third-party AI providers are used, FastHire uses commercially reasonable efforts to utilize enterprise offerings or contractual arrangements designed to restrict Customer Data from being used for generalized model training where such options are available.

FastHire may utilize trusted third-party AI providers to deliver AI-powered functionality. These providers may include OpenAI, Anthropic, Amazon Web Services, Amazon Bedrock, and other enterprise AI providers incorporated into the Services.

FastHire evaluates providers based on factors including security, privacy, reliability, contractual commitments, and technical capability.

FastHire continually monitors and improves its AI capabilities to enhance accuracy, reliability, performance, security, user experience, and operational efficiency.

Where appropriate, improvements may include updates to AI models, prompts, workflows, or supporting technologies. Such improvements are designed to enhance the Services while maintaining our commitments regarding privacy and responsible AI use.

Customers must not use FastHire's AI features to:

• Engage in unlawful recruitment practices;
• Discriminate unlawfully against individuals;
• Generate fraudulent or misleading recruitment content;
• Reverse engineer AI models or workflows;
• Build competing AI systems using FastHire outputs;
• Circumvent platform security measures;
• Violate the rights of individuals or third parties;
• Process data without an appropriate legal basis.

FastHire reserves the right to suspend or restrict AI functionality where misuse is identified.

FastHire designs its AI-enabled Services with consideration for applicable legal and regulatory requirements, including privacy, employment, and anti-discrimination obligations. Customers remain responsible for ensuring that their use of the Services complies with the laws applicable to their recruitment activities and jurisdictions.

FastHire may update this AI Responsible Use Policy from time to time to reflect changes to our Services, advances in AI technology, regulatory developments, industry best practices, or security improvements.

The "Last Updated" date at the beginning of this Policy will indicate when revisions become effective.

If you have questions regarding this AI Responsible Use Policy or FastHire's approach to responsible AI, please contact:

FastHire Manpower Solution

Website: https://www.thefasthire.com

Email: help@thefasthire.com