Your talent pool, always warm.
Keep the people you've already found in one searchable database. Organise them in pools, find them again by asking in plain English, and stay in touch with a few spaced-out check-ins until the right role opens.
Every candidate you've found, still within reach
Candidates you source, import or receive applications from don't have to disappear when a role closes. Talent CRM keeps them in one database you can search in plain English, sort into pools and rate with a star, check or X, track through your pipeline, and re-engage when a role opens. Importing past applicants from your ATS is a file import (CSV or Excel), not a live connection, and nothing is sent to anyone until you decide to start a campaign.
From a database to a warm shortlist
A quick, self-playing walkthrough of Talent CRM — click any step to jump straight to it.
What teams use it for
Three ways recruiters put a talent database to work.
Rediscover past applicants
Import an export from your ATS, search it in plain English, and save the search so new matches flow into a pool.
Never lose a silver medalist
Tag the near-misses, keep them in a pool, and start a nurture campaign so you stay on their radar until a role fits.
Know where hiring stalls
Track candidates through your pipeline stages and read the Bottlenecks view to see where they wait the longest.
Tags and qualifications
Label candidates with free-form tags like "silver medalist" and credentials like "AWS certified", then filter by them in the pipeline and in Talent search.
Saved searches
Save a search and let FastHire add new matches to a pool automatically, checked about every 15 minutes.
Engagement filters
Find people you have or haven't contacted, who replied, who interviewed or applied — by channel and timeframe, based on messages sent and replies received.
Stage-based automation
Connect a campaign to a pipeline stage and anyone who enters it is enrolled automatically. One campaign per stage, set up by an Org Admin.
Possible duplicates
FastHire flags likely duplicates for you to review. Nothing merges until you choose which record to keep, and a merge can't be undone.
Tasks and reminders
Add follow-up tasks to a candidate, assign them to teammates, and see what's overdue, due today or coming up.
Bulk actions
Add the people in your search results to a pool, the pipeline or a tag in one go — up to 2,000 at a time.
Import past applicants
Import a .csv or .xlsx export, up to 1,000 rows at a time. Re-importing doesn't create duplicates, and importing doesn't contact anyone or spend credits.
Permissions you control
Pipeline, Tasks and Talent each have their own row in Settings → Permissions, so admins can hide them or limit who can create and edit.
Frequently asked questions
No. Importing past applicants is a file import: you export a .csv or .xlsx from your ATS and import it into a pool. It isn't a live or two-way connection, and importing doesn't change anything in your ATS.