AI Transparency Statement

FastHire uses AI to assist recruiters—not to replace them. Our AI features are designed to reduce repetitive administrative work; improve recruitment efficiency; surface relevant information more quickly; assist recruiters with candidate evaluation; and support hiring workflows.

AI is intended to provide recommendations and operational assistance. Final recruitment and employment decisions always remain the responsibility of our customers.

Depending on the Services and features enabled by the Customer, AI may assist with:

Candidate Sourcing — AI may help identify publicly available professional profiles and recruitment information from lawful sources configured or connected by the Customer.

• Resume Parsing — AI may extract structured information from resumes and CVs, including professional experience, skills, education, certifications, employment history, languages, and qualifications.

Candidate Profile Enrichment — AI may organize or summarize candidate information available through Customer-provided data, integrated systems, or other lawful sources.

Candidate Matching — AI may compare candidate qualifications against job requirements to generate relevance scores or matching recommendations.

• Candidate Screening — AI may assist recruiters by identifying relevant qualifications, highlighting experience, summarizing candidate profiles, and comparing resumes with job descriptions. AI-generated screening recommendations are intended solely as decision-support tools.

Candidate Ranking — AI may rank candidates using Customer-defined criteria, recruitment workflows, and available information. Ranking results are recommendations only and should not be considered hiring decisions.

Interview Scheduling — AI may automate interview scheduling by coordinating calendars, availability, time zones, and meeting logistics.

• Communication Assistance — AI may assist with drafting candidate emails, interview invitations, follow-up messages, recruitment communications, and workflow notifications. Customers remain responsible for reviewing communications before sending them where appropriate.

• Workflow Automation — AI may automate repetitive recruitment tasks, including candidate status updates, workflow progression, administrative actions, recruitment reminders, and reporting support.

Depending on how Customers use the Services, AI may process:

• Candidate Information: name, resume or CV, professional experience, skills, education, certifications, employment history, portfolio links, public professional information, candidate communications, interview information
• Recruiter Information: user profile information, recruitment notes, hiring preferences, search criteria, workflow configuration
• Job Information: job descriptions, required skills, hiring requirements, screening questions, recruitment workflows
• Operational Information: calendar availability, email metadata required for scheduling, system configuration, workflow information

FastHire processes only the information necessary to provide requested AI functionality.

AI-generated outputs are recommendations—not decisions. Customers remain solely responsible for reviewing AI-generated outputs, evaluating candidate suitability, conducting interviews, making hiring decisions, determining employment outcomes, and complying with applicable employment and privacy laws.

FastHire does not automatically hire, reject, or otherwise make employment decisions on behalf of Customers.

Like all AI technologies, FastHire's AI capabilities have limitations. AI-generated outputs may contain inaccuracies; omit relevant information; misinterpret resumes; produce incomplete summaries; reflect outdated information; or generate recommendations that require human review.

Customers should independently verify important information before making employment-related decisions.

To provide AI-powered functionality, FastHire may utilize trusted third-party AI providers. These may include OpenAI, Anthropic, Amazon Web Services, Amazon Bedrock, and other enterprise AI providers integrated into the Services.

FastHire evaluates AI providers based on security, privacy, reliability, performance, contractual commitments, and operational suitability. AI providers may change over time as our platform evolves.

FastHire does not use Customer Data or Candidate Data submitted through the Services to train publicly available AI models.

Where FastHire uses third-party AI providers, we use commercially reasonable efforts to utilize enterprise offerings or contractual arrangements designed to restrict Customer Data from being used for generalized model training where such options are available.

FastHire may use anonymized, aggregated, or de-identified operational information to improve platform performance, monitor service quality, and enhance the user experience, provided such information cannot reasonably identify any individual or Customer.

FastHire applies administrative, technical, and organizational safeguards designed to protect information processed through AI-enabled features. These safeguards include, where appropriate, encryption of data in transit, encryption of stored data, role-based access controls, monitoring and logging, infrastructure security, vendor management, access controls, and security incident response procedures.

Additional information is available in our Privacy Policy, Data Processing Agreement, and Security & Trust Center.

FastHire recognizes that AI systems may have limitations and can be influenced by the quality, completeness, or context of the information they process. Accordingly:

• AI outputs should always be reviewed by qualified users.
• Customers should evaluate candidates using multiple sources of information.
• AI recommendations should not be treated as definitive assessments of candidate suitability.
• Customers remain responsible for ensuring compliance with applicable anti-discrimination and employment laws.

FastHire continuously evaluates opportunities to improve the quality and reliability of AI-assisted features.

Customers are responsible for:

• Reviewing AI-generated outputs before taking action.
• Verifying candidate information where appropriate.
• Providing human oversight of AI-assisted workflows.
• Ensuring lawful use of Personal Data.
• Complying with applicable employment, recruitment, and privacy laws.
• Exercising independent professional judgment in all hiring decisions.

FastHire continually improves its AI capabilities to enhance accuracy, performance, security, user experience, operational efficiency, and reliability.

Improvements may include updates to AI models, prompts, workflows, integrations, or supporting technologies. Such improvements are designed to enhance the Services while maintaining our commitments to privacy, security, and responsible AI use.

As FastHire evolves, new AI-powered capabilities may be introduced. Where material new AI functionality changes how Personal Data is processed, we will update our documentation and policies as appropriate.

Customers are encouraged to review this Statement periodically to stay informed about how AI is used within the Services.

We may update this AI Transparency Statement from time to time to reflect new AI features, changes in AI providers, regulatory developments, industry best practices, or operational improvements.

The "Last Updated" date at the top of this Statement indicates when the latest version became effective.

If you have questions regarding this AI Transparency Statement or FastHire's use of artificial intelligence, please contact:

FastHire Manpower Solution

Website: https://www.thefasthire.com

Email: help@thefasthire.com