Security & Trust Center

We build FastHire around five core principles:

• Security by Design – Security is considered throughout the software development lifecycle.
• Privacy First – Customer and candidate data is processed only to provide our Services.
• Responsible AI – AI assists recruiters but does not replace human decision-making.
• Least Privilege Access – Access to systems and data is restricted to authorized personnel with a legitimate business need.
• Continuous Improvement – We continuously review and improve our security controls, infrastructure, and operational practices.

FastHire is hosted on Amazon Web Services (AWS), a globally recognized cloud infrastructure provider. Our infrastructure is designed to support:

• High availability
• Scalable architecture
• Secure networking
• Infrastructure redundancy
• Automated backups
• Disaster recovery planning
• Continuous monitoring

AWS provides the underlying physical and environmental security for the infrastructure that hosts the FastHire platform.

FastHire protects customer information using industry-standard encryption.

Data in Transit — Communications between users and FastHire are encrypted using HTTPS and TLS.

Data at Rest — Customer data stored within our infrastructure is encrypted using industry-standard encryption technologies where appropriate.

Access to production systems is restricted using security controls that may include:

• Role-based access controls (RBAC)
• Least privilege access
• Authentication controls
• Multi-factor authentication (MFA) for administrative accounts where supported
• Access logging
• Periodic access reviews

Only authorized personnel with a legitimate business need are permitted to access production environments.

Security is integrated throughout the software development lifecycle. Our development practices include:

• Secure coding practices
• Dependency management
• Vulnerability remediation
• Security testing
• Change management procedures
• Code review processes
• Logging and monitoring
• Ongoing platform improvements

FastHire uses artificial intelligence to enhance recruitment workflows while maintaining strong privacy and security controls. Our AI principles include:

• AI assists recruiters rather than replacing human decision-making.
• Customers remain responsible for all hiring decisions.
• Customer data is not used by FastHire to train publicly available AI models.
• AI-generated outputs should always be reviewed by users before making recruitment decisions.
• Enterprise AI providers are selected based on security, privacy, reliability, and contractual safeguards.

Additional information is available in our AI Responsible Use Policy.

FastHire processes Personal Data in accordance with applicable privacy laws and our contractual commitments. Our privacy practices include:

• Processing data only for legitimate business purposes
• Data minimization where appropriate
• Secure handling of Personal Data
• Access controls
• Data retention controls
• Customer control over recruitment data

For more information, please refer to our Privacy Policy and Data Processing Agreement (DPA).

Customer data is stored using secure cloud infrastructure provided by AWS. FastHire implements administrative, technical, and organizational measures designed to protect:

• Candidate information
• Recruiter information
• Customer account information
• Recruitment workflows
• Uploaded documents
• AI-generated outputs
• Application data

FastHire maintains backup and recovery processes designed to support business continuity. Our practices may include:

• Automated backups
• Redundant infrastructure
• Disaster recovery planning
• Recovery testing
• Infrastructure monitoring

Backup retention periods may vary depending on operational and legal requirements.

FastHire continuously monitors platform health, availability, and security. Our incident response process includes:

• Detection
• Investigation
• Containment
• Remediation
• Recovery
• Post-incident review

Where required by applicable law or contractual obligations, affected customers will be notified of confirmed security incidents involving Customer Data without undue delay.

FastHire works with carefully selected third-party providers to deliver certain aspects of our Services. These providers may include:

• Cloud infrastructure providers
• Artificial intelligence providers
• Analytics providers
• Payment processors
• Email delivery providers
• Authentication providers
• Monitoring services
• Customer support platforms

All providers are evaluated based on their ability to support secure and reliable service delivery. A current list of material subprocessors is available in our Subprocessor List.

Security is a shared responsibility. Customers can help protect their accounts by:

• Using strong passwords
• Enabling multi-factor authentication where available
• Restricting administrator access
• Reviewing user permissions regularly
• Protecting API credentials
• Keeping connected systems secure
• Reporting suspected security issues promptly

FastHire is designed to support customers operating under various privacy and data protection frameworks, including:

• General Data Protection Regulation (GDPR)
• UK GDPR
• Australian Privacy Act
• India's Digital Personal Data Protection Act (DPDP Act)
• Other applicable privacy laws based on customer location and use of the Services

Customers remain responsible for complying with the laws applicable to their own recruitment activities.

FastHire retains Customer Data only for as long as necessary to provide the Services, meet contractual obligations, comply with legal requirements, resolve disputes, and enforce agreements. Customers may request deletion of Customer Data in accordance with our Privacy Policy, Terms of Service, and Data Processing Agreement.

FastHire believes AI should enhance recruitment—not replace recruiters. Our approach includes:

• Human oversight
• Transparent AI-assisted workflows
• Privacy-first processing
• Responsible use of AI providers
• Continuous improvement
• Customer control over recruitment decisions

We do not use Customer Data or Candidate Data to train publicly available AI models.

If you believe you have discovered a security vulnerability or have concerns about the security of our platform, please contact us promptly.

Email: help@thefasthire.com

We ask that you provide sufficient information to help us investigate the issue and refrain from publicly disclosing vulnerabilities until we have had a reasonable opportunity to assess and address them.

FastHire Manpower Solution

Website: https://www.thefasthire.com

Email: help@thefasthire.com